Every feature your space needs.
One platform for coworking — not a stack of duct-taped tools.
Bookings & Resources
Hot desks
Members reserve a desk by the hour or day with conflict-free real-time updates.
Dedicated desks
Subscription-anchored seats — a member's desk is their desk for the lifetime of the plan.
Meeting rooms
Hourly booking with per-plan included allowances and overage billing.
Drop-in payments
One-off paid bookings for non-members with optional coupons.
Access control
UHPPOTE controller integration unlocks doors at booking start time. Optional.
Calendar UI
A scheduler component built specifically for resource bookings, not a generic calendar widget.
Billing & Subscriptions
Stripe Connect
Each tenant has their own Stripe account. xpressBase never sees a card number.
Plans + proration
Monthly anchored to the 1st, annual on anniversary. Prorated signups with the option to waive partial periods.
Trials
Per-plan free trials with auto-conversion. Pending coupons lock in at signup, apply at trial end.
Coupons
Percent or fixed discount. Per-plan or platform-wide. Optional max-redemption + expiry.
Invoices + receipts
Every charge produces a line-itemized invoice. Receipts email automatically.
Dunning + reminders
Auto-retry on failed card, pre-renewal heads-up emails, trial-ending notices, final-notice grace.
Account credit
A real ledger. Refunds become credit, applied to the next invoice. Plan downgrades issue credit, not refunds.
Virtual Office (Mailbox)
Mail intake
Front desk logs items in seconds. Auto-photos the envelope, auto-notifies the member.
Scan / forward / shred
Member chooses what happens to each piece. Forwarding cost auto-calculated by weight + expedited multiplier.
Batch forwarding
Bundle multiple items into a single shipment at a lower per-item rate.
Mailbox waitlist
When numbers are full, members join a waitlist. Released mailboxes auto-notify the next person with a 48h claim window.
Company-billed mailboxes
Third-party companies can be billed for their employees' mailboxes via consolidated monthly statements.
PS Form 1583 compliance
Generate the form, collect the signature and ID, approve, activate. The CMRA paperwork and its retention window are handled in-app.
Deadline tracking
Scans and forwarding runs show a live countdown against your own SLA, so nothing quietly ages in a bin.
Member experience
Member portal
A single app for booking, billing, mail, shop, loaners, and help. Mobile-first, no app to install.
Self-serve signup
Members pick a plan, enter a card, and they're in — no admin involvement required.
Help Center
Searchable, super-admin-authored articles with contextual ? icons on every feature.
Notifications
Mail arrived, scan complete, pickup ready, booking reminder, renewal reminder — all opt-in.
Admin tooling
Space settings
Logo, timezone, currency, address, opening hours, plans, and your mailing address — all editable without a support ticket.
Brand colors
Set your primary, secondary, and accent colors with a live preview. The member portal and your public site both pick them up.
Member directory
Search, filter, and edit members, and see anyone's bookings, plans, and mail in one place.
Email templates
Edit the wording of the automated emails your members receive so they sound like you, not like software.
Financial reporting
Revenue, outstanding invoices, and payment history — the numbers your bookkeeper asks for, without a CSV export ritual.
Built-ins worth noting
Per-tenant subdomain or full white-label
members.yourspace.com or your-space.xpressdesk.com — your call.
Shop + loaners
Sell coffee, snacks, or supplies. Lend monitors, dongles, keyboards on a simple checkout/return flow.
Print server
Optional. Members add printers in one click. Per-job tracking, optional billing.
Wi-Fi portal
Optional captive portal that ties Wi-Fi access to your active members.
Your public website
A marketing site for your space, included — with pricing blocks that read live from your real plans, so your rates can never go stale.
Ready to run your coworking space on autopilot?
We'll walk you through it, set your space up, and you'll be live in a day.
Month to month. No annual contract, and no setup fee.